Cancel Contract Letter

This termination of contract letter is a sample to be used in a business relationship to give notification of canceling a contract. A cancel contract letter is a former business notice from one party to another intending to terminate a contract.

When a business lawyer writes a contract termination letter, the attorney keeps the tone professional and the letter short. A breach of contract attorney may cite specific reasons to cancel a contract. Additionally, it is important to specify when the service will end and request that the agreement not renew automatically. Finally, the attorney may identify the provision in the contract that permits terminating the contract. When drafting a letter to cancel a contract, please keep it simple, straightforward, and concise. A contract termination letter may be sent by email. If you send the cancel contract letter by USPS, ensure it is sent by certified mail.

Below is a sample cancel contract letter. The template may not meet federal and states legal requirements; therefore, it is important to consult with a business contract lawyer before terminating a contract.

CONTRACT TERMINATION LETTER

[INSERT COMPANY LETTER HEAD]

[Date]

[Addressee Company Name]

[Address]

Attention: [Responsible Party]

RE: Cancel Contract Letter

Dear:

I am writing to inform you that [Company Name] cancelling [Contract Name] dated [Agreement Date]. [Brief summary of the reason for this cancel contract letter].

While the Agreement expires on [Expiry Date], as per the terms of the Agreement, it automatically renews unless cancelled by [cancellation deadline]. This letter provides timely notification that [Your Company Name] will not renew the contract when it expires on [Expiry Date]. Unless we hear otherwise from you, we will assume that you acknowledge this termination letter.

Please acknowledge the receipt of this notice by executing and returning a copy of this notice. If you have any questions or wish to discuss this matter, please contact me at the earliest convenience. We have enjoyed working closely with [Addressee Company Name] and hope to work together again in the future.

Regards,

[Name]

[Title at the Company]

Acknowledged and Received:

[Name]

[Title at Addressee Company]

Download: contract termination letter letter sample template

Legal Authorities

Summary judgment for buyers was proper, as home solicitation contract failed to contain cancellation provision required by statute so that buyers retained the right to cancel contract and it was immaterial whether buyer or seller initiated contact. Weatherall Aluminum Products Co. v. Scott, 71 Cal. App. 3d 245.

“We hereby cancel contract in compliance with your request. We regret very much that you have elected to withdraw your support from our Association, and thanking you for the cooperation.” A contract to restore a marketing agreement with a peach farmers’ association was unenforceable because the person who signed the contract was not a partner, was not an agent of the partnership, and the partners had rejected the agreement. California Canning Peach Growers v. Bardell & Oregoni, 132 Cal. App. 153

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