What is a certified copy of a document?

A certified copy of a document is a duplicate of document that has been authenticated as genuine copy of the original.

By Douglas Wade, Attorney

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Table of Contents

1. What is meant by a certified copy of a document?

2. What is an example of a certified document?

3. How to Get a Certified Copy of A Document From A Government Agency

4. What is the difference between a certified copy and a standard copy of a document?

What is meant by a certified copy of a document?

A certified copy of a document is basically an identical copy of the original document certified and authenticated as valid and accurate copy. This is through the stamp or seal by the government to certify that it is authentic. The need to acquire certified copies is to get a legally accepted copy of the original document especially in cases where it is not convenient to present the original. If you need to see a certified copy of any government document, contact our small business lawyer for help. If you need a certified copy of any government document, please contact our lawyer for small business to assist.

What is an example of a certified document?

Frequently, certified copies are required for various legal or official purposes of different types of documents. Here are some common examples:

Identification Documents: They must provide birth certificates, citizenship documents, driver’s licenses, passports, etc.
Legal Records: Court records, marriage certificates, divorce decrees, and adoption papers.
Educational Records: Diplomas, transcripts, and academic certificates.
Financial Documents:
Business Documents: Incorporation articles and business licenses.
Court Records: Judgments and court orders.
Immigration Documents: Visas, residency permits, or certificates of naturalization.
Government Issued Documents: Permits, licenses, or identification cards recognized by the government.

How to Get a Certified Copy of A Document From A Government Agency

Where can I get a document certified by a government office? To obtain a certified copy of a document from a government agency, follow these steps:

Identify the Agency: Identify the individual government agency that is responsible for the document you need a certified copy of. For instance, a birth certificate is certified by county clerk while a court document is certified by the clerk of the court.
Contact the Agency: Contact the government agency via phone, email, or their website to ask how to get the certified copy. Online request options are available in many agencies’ sites or detailed instructions are given on their websites.
Provide Necessary Information:
Request Form or Application: Many public offices need you to file a request form or application to get a certified copy of a document.
Submit the Request: Complete the form carefully and fully, according to the instructions of the agency. Include the necessary identification, charges, or supporting documents.
Wait for Processing: File the request for a certified copy by mail, in person or through the online portal of the agency. The Certified Copy is usually provided by the government agency on the spot.
Receive the Certified Copy: Once government agency processes the request, they will issue a certified copy of the requested document. This certified copy will be stamped with an official seal or stamp to prove its authenticity.

What is the difference between a certified copy and a standard copy of a document?

The main difference between a certified copy and a standard copy of a document is its verifiable authentic. A standard copy is ordinary copy of the original document. The standard copy does not bear any official seal, or stamp confirming its accuracy or authenticity. A standard copies might be useful for personal record. A certified copy of a document a duplicate of an original document that has been verified and authenticated by placing a stamp on the document.

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