HR Coordinator: Key Responsibilities and Duties

An HR coordinator is responsible for overseeing key HR functions like hiring, onboarding, payroll, and employee relations. This role ensures efficient HR practices and supports the overall effectiveness of HR operations in any organization.

By Douglas Wade, Attorney

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Table of Contents

1. What is the role of HR coordinator?

2. How to Become an HR Coordinator

3. In sum

What is the role of HR coordinator?

The Human Resources Coordinator is responsible for organizing the different activities in the HR department and resolving concerns brought up by both new and existing hires. We examine the role in more detail in this article. We look at the HR coordinator’s primary responsibilities, his or her compensation, and then provide an example job description.

The main duty of an HR coordinator is to oversee all important HR initiatives and tasks. This covers concerns brought up by both present and potential workers as well as issues with employment, pay and benefits, negotiating contracts, and employee relations.

The primary responsibilities of HR coordinators, who often answer to the HR director, include improving HR practices, procedures, and policies as well as suggesting adjustments to HR management.

The human resources coordinator collaborates closely with the HR manager or director, hiring managers, job recruiters, and other HR staff members to guarantee that the company’s HR procedures, policies, and practices are as effective and productive as possible.

To optimize productivity and efficiency, large (or very large) businesses may employ multiple HR coordinators in different departments. Coordination for hiring, benefits for employees, training, and development, among other things, may be found there.

This article examines the HR coordinator’s job from a “generalist” standpoint. Nonetheless, a coordinator’s precise responsibilities and actions would vary depending on the organization. The following are some of the duties often performed by an HR coordinator.

Hiring and onboarding

All important HR tasks are supported and facilitated by HR coordinators. Regarding the hiring and orientation of new personnel, duties include the following:

Helping to find, evaluate, and interview potential candidates
Supporting the hiring process’s administrative aspects (contracts, screening, and HR system updates)
Assisting as needed with the preboarding and onboarding of new hires, such as keeping in touch, responding to inquiries, providing relevant material, and so forth

Administrative duties

Administrative responsibilities make up a sizable portion of the work of an HR coordinator. Among them are:

Overall management and coordination
Addressing any questions and requests related to HR, both internal and external
Helping with the management of payroll
Preserving and updating personnel data (in an HRIS)
Helping to carry out the termination procedure
Setting up events, interviews, meetings, etc.
Management of performance

Performance management

Another area that the HR coordinator helps with is performance management. This support corresponds to the following duties:

Assembling the performance review’s materials
Helping with the processes of performance management
Setting up performance evaluations

Reporting and proposing

The HR coordinator’s work includes a significant amount of process improvement. The HR coordinator must perform extensive data analysis, reporting, and research in order to accomplish this. This portion of the job entails the following tasks:

Carrying out audits of HR initiatives like retirement, benefits, payroll, and L&D
Creating reports about routine HR tasks
Suggesting potential measures to enhance current procedures
Benefits for employees

The HR coordinator frequently handles certain “benefits-related” tasks, even though the pay and benefits manager, particularly in larger organizations, is in charge of what’s in a name, comp. and benefits. Consider the following:

Being the point of contact for staff members with inquiries and issues related to benefits
Serving as the point of contact for workers and insurance companies
Managing health and welfare programs for employees
Monitoring benefit schemes (retirement, healthcare, etc.)
Benefits statement reconciliation

IT and HR systems

Although the HRIS was previously discussed, a human resources coordinator also uses a variety of other HR tools and technology. It goes without saying that using software to facilitate and optimize human resources procedures requires proficiency with it. Thus, having an interest in IT and a sufficient level of expertise in HR technology are prerequisites.

The director of HR

The HR manager, or HR director, to whom the HR coordinator reports, collaborates closely with them. Each company will have an own definition of what this means, but possible subjects are:

Helping the HR director with staff education and policy enforcement
Assisting the HR director with any unique or ad hoc projects that require support
Reporting to the HR director on all HR-related activities

How to Become an HR Coordinator

In order to work as a human resources coordinator, you typically need to have at least one or two years of relevant experience in HR work along with a bachelor’s degree in human resources or an associated field.

Promising applicants possess a strong sense of organization and ought to have previous expertise with HRIS databases, payroll software, and administration/coordination roles.

Salary for a human resources coordinator

Pay will differ according to specific responsibilities, location, and size of the business. According to Salary.com, the average compensation for an HR coordinator in the United States is $47,201. However, the typical income for an HR coordinator in New York is over $58,000, whilst their counterparts in Iowa make little more than $40,000.

In sum

An essential function in the HR division is performed by the Human Resources Coordinator. They work like a spider in a web, helping staff members and new hires with their questions while optimizing current HR procedures and ensuring that all HR activities go without a hitch.

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