How to Create a Business Email

Creating a business email enhances professionalism, credibility, and security by using your organization’s domain instead of a personal email service. This guide outlines the steps to set up a business email, offering greater control, brand consistency, and improved recall.

By Brad Nakase, Attorney

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Have a quick question? We answered nearly 2000 FAQs.

Table of Contents

1. Introduction

2. Why is a business email necessary?

3. Email Hosting

4. Seven easy steps to create a business email

5. Frequently Asked Questions

Introduction

A business email address is a working e-mail address that showcases your organization’s domain name, for example, abc@yourwebsite.com instead of a Hotmail or Yahoo account with the name of the company like companyname@yahoo.com. For companies of any size, business email is crucial because it depicts professionalism, and ensures security and credibility. Follow along to discover how to easily and quickly set up a business email account in a matter of minutes.

Why is a business email necessary?

There are several reasons why organizations need to create a business email. It allows you to keep your personal and business emails distinct and appear more professional. It also comes with greater control, is easier to remember, and improves security.

The following reasons justify using a corporate email address for all correspondence:

Credibility is established: There are several advantages to sending emails to possible clients from a business email address.
Consistency in branding: Can you picture giving a prospective client the address of your company website and then sending them an email with a proposal and product specifics from your personal account? A prospect who is puzzled is less unlikely to make a purchase, which is what happens here. Emails sent from your company email account increase brand consistency and, consequently, conversion rates.
Greater recall: A business email is easier to recollect or recall than a personal one because it is directly linked to your website and business.
Gains more control: You may manage multiple email accounts and create an admin with corporate email. For instance, you can create fresh employee accounts, delete previous ones, and configure email forwarding.
Enhanced security: To assist you in further protecting your accounts, the top corporate email service providers include enhanced security measures. It is recommended to create a business email to improve internal and external communication security.

Email correspondence must be professional in order to be considered professional communication. Aside from the advantages listed above, using business email allows for further integrations, email addresses (such as name@yourcompany.com), and a more structured company.

Email Hosting

Your mail account along with the files connected to it are hosted on an external server by email hosting services. The email host offers many features besides only storing emails & files, like:

Forwarding emails that you receive to others in your network.
Verification and safety of emails
Email handling and screening

The services offered and the areas of emphasis for email management vary throughout email hosting providers. The one you select should fit both your budget and your company email requirements.

Seven easy steps to create a business email

Establishing a corporate email account can be done in various manners, such as employing an email hosting service like DreamHost and SiteGround, or an email service provider like Microsoft Outlook or Google Workspace. We will pick Google Workspace as the example because it has become one of the most well-known email service providers worldwide with an extremely simple account setup, an abundance of capabilities, and affordable prices.

Because of the similar UI, if you have previously used Gmail to send and receive email, the learning process would be simple. Also, you need to know that Google Workspace can help you get a domain if you do not currently have one. Once the user has entered their credit card details it is possible to create a Google Workspace account and test it for free for two weeks.

Here’s the way to set up Google Workspace to create a business email account:

Visit workspace.google.com and select “Get started.”
Enter your company’s name, employees’ names, and country along with your contact details.
Indicate if you currently own a domain (yourcompany.com, for example).
A popup to join your domain will appear if you have one. You’ll be prompted to look for and buy a domain if you don’t already have one.
Add details about your company, including your address.
Select a password and username.
Make your plan selection and finish the checkout procedure.

Add your own email sign and other integrations that would benefit you and your company, like DocuSign or Calendly, after creating your business account with Google Workspace.

Remember that you will instantly start a fourteen-day free trial once you create a business email in Google Workspace. If it’s not the best email provider for you, take your time and consider another top email hosting provider.

Frequently Asked Questions

Does my email require hosting?

Paying someone for hosting your email is not necessary. Email can be hosted on your personal servers. But that also means you’ll have to register a domain name and buy, set up, and manage an email server yourself. Businesses will save a ton of time, money, and dissatisfaction when they employ an email hosting company.

Can I make a business email for free?

If your company domain hosting provider offers a free extension to domain name hosting, you can set up a company email for free. Make sure to inquire with your service provider because most offer complimentary business emails along with domain hosting. For it, you won’t require a website that is entirely operational. It is sufficient to have a domain name housed on an external server.

Is business Gmail free?

Gmail for Business requires the creation of a Google Workspace account. A monthly 30 GB of storage in the cloud plan is available for as little as $6 per user. For additional details on the advantages, visit the Google Workspace help page.

Without having a domain, how can I obtain a business email?

A domain is required to receive a business email. To start sending business emails for yourself or your colleagues, you need to buy a domain name.

Is it possible to use my personal Gmail for work?

Utilizing your personal email address or generating a new one, you may utilize Gmail for business. But sending business emails from a personal email account is unprofessional. Using a company email helps establish your brand’s legitimacy.

Have a quick question? We answered nearly 2000 FAQs.

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