How to Fire an Employee Letter Sample Template
Some employers write a termination letter, but it is not necessary. But if an HR department wants a termination letter, this page provides a sample template on how to fire an employee. a A letter of termination needs to:
- Notify the employee of their termination
- Explain the next steps
- Details the compensation and benefits they are due
A letter of termination is also called a contract termination letter, pink slip, letter of separation, and notice of termination of employment.
Before firing an employee, consult with an attorney to ensure you do not put your company at risk for legal action. Every situation for firing an employee is unique. This article is for general information. We invite you to read our Disclaimer page.
Employee Letter of Termination Template
January 1, 2030
Dear John Doe,
Please be inform that your employment with ABC Company will end as of January 2, 2030.
Your termination is due to the following reasons:
- Always late for work
- [List the main reasons for termination]
This decision is not reversible.
You will receive the following:
- Unused paid sick leave
- [List compensation and benefits including, severance pay, salary owed, unused leave].
Your health care benefits [explain what happens with their benefits]
We request you return [list company property that must be returned]
Also, please remember you have signed [list any confidentiality policies or agreements to waive legal claims.]
If you have any questions about anything in this letter, please contact [name of HR contact and their contact details].
Sincerely,
Janet Smith, Director of HR [Name of the person processing termination].