Best Receipt Scanner Apps for 2024

Introduction

Receipt scanning apps are probably one of the easiest methods to keep track of expenses, as well as to save important documents on the cloud. By applying these apps, it will be easy to digitize the numerous docs like the invoices and receipts provided on the hand-held devices. In addition to conserving time and, in some instances actual space, they offer easy, straightforward document collection and retrieval.

An example of an application for scanning receipts can be rather useful in any case whether you are a businessman, freelancer, or simply a salaried person who wants to optimize his or her expenses.

The top apps for scanning receipts in 2024

• Zoho Expense: Best all-around
• Veryfi: The greatest option for complying with the HIPPA (Health Insurance Portability & Accountability Act)
• Expensify: Pre-accounting works well.
• Wave: The most useful free receipt app
• QuickBooks Online: The best option for QuickBooks customers
• Shoeboxed: Ideal for email receipts
• ABUKAI Expenses: The Finest for Billing Reports
• EVER NOTE scannable: Best in user-friendliness
• Dext Prepare: Ideal for Bookkeepers
• Neat: Ideal for group projects

Reasons for trusting us

Our mission is to offer you objective rankings plus data with complete editorial independence. We base every piece of content we provide on product facts, strategic approaches, and professional opinions to help you make the best choices for your company.

We looked at around 25 of the top companies in the market to locate the finest receipt scanner applications, and after that, we reduced the list to eleven which we then assessed using 24 criteria spread over five main areas. Our ratings take into account several aspects like clear pricing, essential features, special inclusions and features, simplicity of use, integration with third-party applications, customer service accessibility, and ratings. Our editorial staff is the only ones who assign ratings.

Zoho Expense

Editor’s Opinion

The ease with which users can monitor and handle their spending is one of the key advantages of utilizing Zoho Expense as the receipt scanning tool. This app has the ability to pick information from scanned images and sort all received images according to the rules defined by the end-users. This makes it easy to compile documents relating to taxes for reimbursement or claims and easy management of your financial operations.

In Zoho Expense, users can automate the creation of expense logs and submit them for approval with scanning and categorization of receipts. Subsequently, business people and freelance, who should keep a record of their spending to get their monies back or to report them on taxes, can be of great assistance.

Who should make use of it?

Zoho Expense is perfect for freelancers, proprietors of small businesses, and anyone else who needs a way to track receipts and file expense reports.

Pros

• Offers affordable subscription plans beginning at $3 for each user per month in addition to a free option.
• Includes a trial period of fourteen days on subscription plans for Xero, QuickBooks Online, and Zoho Books.
• Pay as you proceed
• Uploading receipts in bulk
• Takes receipts from ride-sharing apps
• Conforms to the entire Zoho product family

Cons

• Three users are required for paid plans.
• Duplicates are not detected by the free plan.
• Some integrations, like QuickBooks Desktop, require a subscription plan.

Veryfi

Editor’s opinion

Using artificial intelligence, the Veryfi software scans invoices and receipts and classifies the data it finds to facilitate effortless spending tracking and management. Syncing with accounting software, having a safe place for storing company paperwork, and connecting to multiple online services like banking and paychecks are just a few of the features that make it a top option for businesses looking to manage their financial records and expenses.

Besides the fact that Veryfi received accreditations for security measures, such as SOC 2 Type 2 & encryption it also adheres to privacy laws namely, HIPAA, GDPR, and CCPA.

Who should make use of it?

Veryfi is ideal for businesses that require secure storage of documents and that want to meet the requirements of HIPAA, GDPR, and CCPA.

Pros

• There is a free everlasting plan available.
• Compliant with CCPA, GDPR SOC 2 Type 2, and HIPAA
• AI is used to parse
• Ties together with payroll applications
• Able to monitor costs across projects
• Connects to Slack
• Even able to scan invoices

Cons

• According to certain users, it has issues with some stores, like Walmart.
• The program may occasionally crash as a result of its frequent upgrades.

Expensify

Editor’s opinion

With Expensify, controlling business expenditures is made simple and quick, making it easy to remain organized and within budget. Expensify is the best expense tracking receipt app. available. In addition to providing a number of tools to aid in the automation of the pre-accounting procedure, this receipt app makes it simple for users to log mileage and scan receipts.

These capabilities include the ability to input credit cards, allow multiple approvers, reconcile corporate cards, and integrate with travel, human resources, and accounting applications. In addition, the software provides sophisticated tax tracking & coding choices and audit & compliance features. Expensify also offers PCI-compliant security and delegated access to safeguard sensitive data.

Who should make use of it?

With capabilities like mileage recording, credit card import, receipt scanning, and interfaces with accounting and additional financial services, Expensify is ideal for companies trying to optimize their pre-accounting process.

Pros

• Cheap-priced plans and a free plan that lasts indefinitely
• There is no minimum user restriction.
• Giving access is simple.
• Multiple coding levels
• Tally business card transactions
• Connects to travel, HR, and accounting applications

Cons

• Sometimes it can be sluggish and glitchy.
• Persistent upsells

Wave

Editor’s opinion

By use of the software Wave, companies may meet legal requirements of record keeping and provide such supporting documents in the course of an audit. One of the main utilities of the app lies in its ability to store records of tax-deductible expenses and this it does by having the photo of the receipts linked to the transaction details.  Businesses may keep each of their receipts in one convenient location and organized thanks to this.

Wave also gives users comfort of mind by offering a safe record of all receipts, ensuring that their financial transactions are instantly retrievable. Best of all, it’s free. Wave also offers a plethora of additional free business resources.

Who should make use of it?

Wave can be used by budget-conscious businesses as an affordable substitute for pricey receipt scanner software.

Pros

• Use of it is free.
• Wave also provides complimentary banking, accounting, and invoicing.
• User-friendly interface
• Uses a picture to populate receipt data

Cons

• You must use your browser to upload receipts even though it offers a mobile app.

Quickbooks Online

Editor’s opinion

With QuickBooks Online’s receipt scanner function, customers can easily track and enter vendor receipts. You can upload these receipts to the application from a computer, a smartphone or tablet, or an email account, among other places. QuickBooks employs artificial intelligence (AI) to gather data from the receipt after uploading it and building a transaction for inspection.

After that, users have the ability to edit the receipt as required, associate the receipt with an account, or associate it with the prior purchase made by means of this receipt app. They end up spending less time and energy while tracking and sorting out their accounts through the occurrence.

Who should make use of it?

The receipt scanner tool is incredibly helpful for businesses that already utilize the online version of QuickBooks for their bookkeeping and accounting needs.

Pros

• Connects with more QuickBooks products
• Receipts can be emailed.
• It will try to recognize your receipt automatically.
• You can add the transaction manually if it isn’t found by it.

Cons

• Bulk uploads are not possible.
• Use of QuickBooks Online’s receipt scanner requires an account.
• Pricey in contrast to rivals

Shoeboxed

Editor’s opinion

A program or software called Shoeboxed allows you to scan and store receipts in various ways. Alternatively, users can utilize the mobile application to swiftly and conveniently upload photographs of their receipts from their phones to Shoeboxed’s processing unit via mail utilizing a pre-paid envelope.

Additionally, printed text can be converted into searchable information using the app’s OCR (optical character recognition) technology. Users can also utilize a Gmail plugin that will automatically integrate digital receipts into the application, or they may forward receipts to a specific Shoeboxed address. Businesses can track and place all of their receipts in a single handy location using Shoeboxed.

Who should make use of it?

For entrepreneurs & owners of small enterprises who want an easy solution to handle their receipts as they like, Shoeboxed is perfect.

Pros

• You can mail an envelope of receipts for uploading if you have one.
• Provide email receipts.
• Make invoices for expenses.
• Receipts are automatically parsed into 15 tax types.

Cons

• It is somewhat pricey.

ABUKAI Expenses

Editor’s opinion

Users of ABUKAI Expenses, a financial management application, can generate and monitor expense reports. The program offers both premium and free accounts, with the former having unlimited report abilities, and the latter having the capacity to run a maximum of twelve cost reports annually. Users may utilize a range of devices, including Android, iPhone, and Blackberry, to access this receipt app and upload files in an array of file formats, such as CSV, Excel, PDF, and more.

It is also possible for users to submit receipts directly to the website or send them to the mobile application via email. For managing and categorizing business costs, the all-around useful and versatile ABUKAI Expenses app is preferred.

Who should make use of it?

When it is about tracking and managing spending, ABUKAI Expenses is a great option for organizations.

Pros

• Provides a free plan.
• Able to email invoices
• You can run as many expense reports as you like with paid plans.

Cons

• Its user interface is lacking.
• No option to pay monthly

Evernote Scannable

Editor’s opinion

With the help of the free program Evernote Scannable, users may quickly and simply scan and store papers, receipts, business cards, and various other paperwork.  In addition to providing choices for sharing and saving the scans by email, text message, or exporting to other apps, this receipt app automatically processes scans for easy and clear viewing. Details on business cards can also be retrieved using Evernote Scannable and saved to a user’s contact list.

Multipage papers can be scanned with the ScanSnap Evernote Version Scanner, which can also be controlled from a number of devices by several users. On the whole, Evernote Scannable is a useful tool for dealing with paper documents and their subsequent scanning.

Who should make use of it?

For anyone who wants to quickly store and retrieve digital versions of paper documents, Evernote Scannable is the best option.

Pros

• It’s quite easy to use.
• Automatically gathers receipts
• Able to scan business cards and add them as contacts to your phone
• Refunds can be saved to Evernote or on the camera roll.

Cons

• Occasionally, the program fails to capture the entire document.

Dext Prepare

Editor’s opinion

Users may effectively collect and arrange data from customer cost and income papers with the use of Dext Prepare. The tool can be connected with several accounting programs and used via a smartphone application, email, or automated invoice fetch. Incorporating bank statement processing, supplier rules, expenditure reports, and line item & purchase order checking in some accounting software programs is done by Dext Prepare

Users can also export information as PDF and CSV files and find missing documentation or mismatched transactions with this software. Dext Prepare can automatically create expense reports, link to live feeds from banks, and prioritize critical work with its Boost feature.

Who should make use of it?

Accounting, bookkeeping, financial controlling, and other professions requiring precise handling of financial documentation will find Dext Prepare to be of great use.

Pros

• Provides a no-cost trial.
• Identifies payments with incomplete documentation.
• Include accounting software
• Email, application, or invoice fetch submission

Cons

• At least ten users are required.
• Expense processes are not automated in the Essentials Plus package.

Neat

Editor’s opinion

Neat converts text from paper documents into searchable, usable data by using OCR (optical character recognition) software. With its interfaces with QuickBooks, H&R Block, TurboTax, and other software, the program lets users arrange data according to expense types, tax categories, and other criteria. Users have the option to email documents, drag and drop them right into the program, take photos with the Neat smartphone application, or scan papers with a TWAIN-compliant scanner.

Users of Neat can also add, split, organize, and modify line items for matching receipts, as well as analyze and break down receipts line by line. Data is securely stored utilizing encryption and data identification technologies.

Who should make use of it?

For small organizations that need to exchange files and work together with team members, Neat is ideal.

Pros

• 14-day trial period without cost
• Thirty days of money-back guarantee
• Work together and exchange files with ease.
• Unlimited storage for files.
• Infinite chat and email assistance

Cons

• No monthly schedule—only an annual one
• Costly for individuals searching

Receipt scanner app: What is it?

The receipt scanner app allows the use of a device’s camera to scan paper receipts. These receipts can be created, edited, and shared or even simply saved on the cloud. The receipt app primarily employs OCR or Optical Character Recognition technology to translate the textual body of the receipt into the structural format of data that may be transferred to other systems or archived and administered in the receipt app. In addition to the capability of categorizing receipts, integrating them with other accounting software, or storing receipts, receipt scanner apps are employed in planning, spending, or paperwork.

Receipt Scanner App Benefits

Among the advantages of receipt scanning apps are:

• Convenience: Through digitizing and organizing receipts using the camera on the phone, the users of the receipt scanner apps may do it from anywhere. It effectively saves time and no physical copies and data entry is required.
• Accuracy: Receipt scanner applications can capture data from receipts that have been scanned through the help of OCR technology hence; this will help in minimizing cases of errors or even omissions.
• Time-saving: Since scanning the receipt takes less time and energy when compared to the conservation of paper receipts, these receipt scanner apps relieve the user’s time to attend to other important chores.
• Security: To avoid attention from the wrong people, a number of receipt scanning apps provide an option whereby the data is stored securely and encrypted.
• Integration: Since receipt scanner applications can be connected to other operational tools and programs, making the recording and reporting of expenses easier, it becomes easier to keep track of spending.

How to pick the best app for scanning receipts

When selecting the top receipt scanner software, the following aspects are crucial to take into account:

• OCR accuracy: To lower the possibility of mistakes or omissions, search for the receipt app having cutting-edge OCR technology. This software can reliably extract data from scanned receipts.
• Receipt classification: Take into account if the software makes it simple for users to classify and arrange receipts based on various factors, such as tax classification or spending kind.
• Check for integration: To make tracking & reporting of spending easier, see if the receipt app works with other money-management tools, like accounting software.
• Usability: To reduce the learning process and increase the app’s satisfaction, pick one with an intuitive UI that is simple to work with.
• Security: To guard critical financial information against unwanted access, search for a receipt scanning software that provides encryption and secure storage.
• Customer service: Evaluate the app’s degree of customer service, taking into account the resources that are available online, the knowledge base, and live chat.

Receipt scanner application types

With varying features and functionalities, there are several kinds of programs that scan receipts that are accessible. The following are some popular categories of receipt scanner apps:

Scanner apps that operate independently

These applications, which are made especially for scanning and organizing receipts, might come equipped with OCR technology, receipt classification, and an interface that can be integrated with other tools for managing finances.

Applications for tracking expenses

These applications, which are primarily focused on monitoring and controlling spending, might have the ability to scan receipts in addition to budgeting, paying bills, and financial software connections.

Applications for scanning receipts for particular businesses

These applications, which are designed with particular business types in mind—freelancers, small enterprises, or corporate organizations—may include features like payroll system integration, customized expense regulations, and approval workflows.

Apps for scanning receipts that offer extra functionality

In addition to tracking expenses and scanning receipts, certain receipt scanner apps also provide document storage, teamwork tools, and project management functions.

Integrations

A receipt scanner app’s integrations are crucial because they let users easily link the app with various financial management applications and platforms, like payroll software, bank accounts, and accounting software. These can save time and effort in managing financial data by removing the requirement for manually entering data and automatically transmitting information between several systems.

Receipt scanner apps: How much do they cost?

Depending on the capabilities and features of the receipt app, its pricing structure, and the available subscription choices, the price of receipt scanner applications can vary significantly. While some apps for scanning receipts are free to use and offer paid enhancements or additional features as an option, others need a subscription cost to access all functions. Apps that need payment to scan receipts might cost anything from just a few dollars a month to over a hundred dollars annually, contingent upon the application and the type of subscription chosen.

How to utilize a Receipt Scanner App

Generally, you will need to do the following in order to begin using a receipt-scanning app:

1. Use a web browser to access the receipt app or download it through the Google Play Store or App Store.
2. Create a profile and create a login. Don’t forget to integrate your account with any additional tools for financial management.
3. Utilize the app’s camera to scan your receipts, or upload electronic versions straight from your email address or other sources.
4. Utilizing the app’s classification and tagging tools, inspect and arrange the scanned receipts.
5. When necessary, export the receipts or incorporate them with other programs, including accounting software and tools for keeping track of expenses.
6. Utilize the capabilities of the receipt app to handle your financial data, track expenses, and generate reports. Make sure to regularly review and amend your receipts when needed.

Methodology

We investigated and selected the top 11 vendors in the market to find the top receipt scanner applications for small companies. For an overall number of twenty-four measures, we examined these in five main categories. The aspects that are most important to small enterprises were then given priority in the criterion. According to our approach, the top apps had the highest overall scores.

The following process was applied in order to identify the top receipt scanner app:

1. Pricing & Plans – 10 percent

To determine affordability & value for money, the app’s pricing structure and subscription choices were assessed. This covers the monthly cost as well as any minimum requirements for users, durations of contracts, free trials, and refund policies.

2. Important features – 30 percent

A number of critical characteristics, including ease of use, receipt classification, connectivity to various financial management applications, and accurate OCR, were taken into consideration when evaluating the receipt app. The key attributes are examined below.

• Mobile application
• OCR
• Document management
• Smartphone camera scanning
• Invoicing
• Bill pay
• Cloud storage

3. Unique features – 20 percent

We assessed the addition of extra features along with the standard feature set and general functioning of the receipt app. Reports and analytics, corporate card options, compliance, and software integration accessibility are all included in this area.

4. 3^rd party reviews and ratings – 10 percent

We looked at a variety of user & third-party ratings in order to gain a solid grasp of how users often find the apps. To make sure that the number of samples was sufficient to make intelligible inferences, we also examined the average rating and the quantity of reviews that each application had.

5. Expert scores – 30 percent

Finally, we included our personal knowledge and first-hand experience with these programs. We are able to incorporate qualitative data like usability, overall experience, support quality, value for money, and popularity.

Frequently Asked Questions

1. Are applications that scan receipts secure?

To safeguard user data, receipt scanner apps often employ security features including password protection, encryption, and secure servers. Certain apps might also adhere to industry rules like GDPR or HIPAA. Before utilizing any receipt scanner program, it’s crucial to thoroughly check its security precautions. You should also use secure passwords along with additional security standards to safeguard your data.

2. Should I get a receipt scanner app?

Applications for receipt scanners can be a helpful resource for people and companies who want to keep track of and manage their spending and financial activities. Using OCR scanners, these applications enable users to quickly digitize and arrange paper receipts, retrieve pertinent information from them, and tag and classify the receipts for simple tracking & management.

3. What advantages do businesses get from utilizing a receipt scanner?

Since a receipt scanner converts paper receipts & expense records into digital files, it’s a great option for companies trying to cut back on paper consumption and/or their carbon footprint. Maintaining track of receipts is also made easier using receipt scanners, particularly when submitting taxes annually. It’s simpler for distant workers to provide digital receipts rather than paper ones via fax or mail.

4. Does the iPhone have a scanner for receipts?

The Notes app that comes with your phone can be used to scan receipts if you choose not to utilize an app. Use the camera button and choose Scan Documents to take a picture of the receipt. You can then add additional files or save them.